Cloud 9 Advisers - News #Backup

Cloud backup

Tue, 04 Jul 2023 13:10:16 -0500

A Managed Cloud Backup Solution Might do the Trick

In the past, data backup solutions have traditionally involved the use of physical storage devices such as tapes or disks. These solutions required regular manual intervention, which were time-consuming and often unreliable. As data storage needs increased, the burden on IT departments to manage and maintain these backup solutions became increasingly complex and costly.

Fortunately, with the advent of cloud technology, businesses now have access to a more efficient and reliable solution – managed cloud backup services (no more lugging external harddrives back and forth to your house!). A managed cloud backup solution is a service that automatically backs up data from multiple sources to a secure, remote location in the cloud. The service is managed and maintained by the service provider, freeing up IT resources for other critical tasks.

Managed cloud backup services offer many benefits, including:

Improved Data Security

Geographic diversity

Disaster Recovery

Cost-Effectiveness

Scalability

Automation

Managed cloud backup solutions offer significant benefits to businesses over traditional backup solutions. They provide improved data security, better and faster disaster recovery options, cost-effectiveness, scalability, and automation, freeing up IT resources and allowing businesses to focus on their core operations. As more businesses migrate to the cloud, managed cloud backup services are becoming an essential component of a comprehensive data backup and recovery strategy.

Reach out to Cloud 9 Advisers for help and more information. Our team of vendor-neutral, trusted, advisers, engineers and experts will guide you to the best backup and disaster recovery (BDR) plan, protocols, and solutions for your specific situation. We help organizations solve problems and achieve goals. Technology Sourcing Experts... simply put, we help companies buy cool stuff!

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Cloud Backups: The way to go!

Mon, 19 Jun 2023 09:58:34 -0500

Cloud-Backups Are More Important Today Than Ever

Why is a cloud-based backup solution more important today than a traditional backup solution?

A cloud-based backup solution, sometimes also referred to as Backup as a Service, or BaaS, is more important today than ever and outpacing traditional backup models for several reasons:

Accessibility: With a cloud-based backup solution, data can be accessed from anywhere with an internet connection. This means that businesses can easily restore data from backups, even if their physical office or backup server is unavailable due to a disaster or outage.

Scalability: Cloud-based backup solutions can be easily scaled up or down to meet changing business needs. Additional storage can be added or removed on demand, without the need to purchase and maintain additional hardware.

Redundancy: A cloud-based backup solution typically offers multiple layers of redundancy, ensuring that data is protected against data loss due to hardware failures or disasters. This is often achieved through replication of data across multiple geographic locations, making it less vulnerable to localized disasters.

Security: Cloud-based backup solutions often include advanced security features such as encryption, multi-factor authentication, and access controls. These features provide a higher level of security than traditional backup solutions, which may be more vulnerable to physical theft or unauthorized access.

Cost-effective: Cloud-based backup solutions can be more cost-effective than traditional backup solutions, especially for small to medium-sized businesses. They often require less upfront investment in hardware and maintenance, and can be more easily managed and monitored.

Overall, a cloud-based backup solution offers greater accessibility, scalability, redundancy, security, and cost-effectiveness than a traditional backup solution. Proper capital and ongoing operational investments must be made and each of these critical elements must be factored in, planned, and built when going the route of a traditional backup solution. Ongoing maintenance, service, support, and upkeep must be considered as well. Perhaps the biggest consideration of traditional backup solutions is the investments in time of important IT staff: daily, weekly, monthly, and yearly. Do you really want those tapes at your house?

Whereas in most cloud-based backup and recovery solutions, the providers are working at a much greater scale and efficiency. All of those elements are already built-in and generally at a much greater efficacy than you or your business are willing to invest. You’ll likely get much more protection for much less money. This makes a cloud-based backup solution an important consideration for businesses looking to protect their data and ensure business continuity in the event of a disaster or outage.

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M365 needs backup!

Mon, 22 Feb 2021 16:33:02 -0500

Third-Party Microsoft 365 Backup is Critical

Why would I need to backup my users' Microsoft Cloud data?

There is a lot of conflicting and confusing information out on the net about the subject of backing up Microsoft 365 (formerly Microsoft Office 365). In this case we are looking directly at the source. Microsoft’s own documentation, in the Service Availability section of its Services Agreements, recommends that customers seek out third-party backup solutions and/or services whenever possible. There is no actual backup in place for M365/O365 (Exchange Online/Emails, SharePoint, OneDrive) and no self-service option for recovery.

Maintain ownership and control of data stored in Microsoft 365 - its your data, you are responsible for it, not Microsoft. Their responsibility is only to ensure that the service is operational and data is accessible.
Extend retention and recovery - Microsoft has limited, short-term data loss recovery, but no “point-in-time” recovery options, making recovery difficult in and of itself.
Compliance (if applicable): many regulatory bodies, like HIPAA for example, require third-party backup,
Employee turnover - don’t keep paying for licenses of users that have left the company, just keep the backup!
Single File recovery - Files are only linked to version histories, so if one file is deleted there is no way to go back and retrieve an earlier version – everything is gone. Whereas a backup offers multiple recovery points.

While there may be a few more options for retention and recovery for SharePoint within Microsoft itself, as SharePoint grows, this can be a very costly proposition. Plus, too many administrators find the simplicity, low cost, and admin (and end-user) friendliness of cloud-to-cloud backup solutions--designed specifically for M365 backup plans-- just too good to pass up. Many of the most popular solutions can be found as a fully-managed service for surprisingly low monthly per user rates--like $4 to $6, and even lower at scale!

For more info on several service providers that offer excellent and inexpensive M365/O365 backup options book an appointment with us now.

Cloud 9 Advisers helps business leaders and understaffed IT teams that need a strategic partner, not just another vendor. We help decision-makers buy the right technology solutions and not “get sold” on the wrong ones. We work with you to rationalize and reduce technology spending without sacrificing technology itself and employ sound digital transformation principles and strategies.

We do not sell solutions, we help you buy the right solutions. We are not a vendor, we help you find the right vendors. We facilitate decisions by diagnosing problems then prescribing the right procedures and “medication”.

We are impartial, unbiased, and vendor-neutral technology practitioners with expertise in four critical segments: Cybersecurity, Communications, Connectivity, and Cloud. Our proprietary software contains decades of data and analytics on all of the 250+ vendors in our Supplier Portfolio. We’ll help you quickly identify, research, evaluate, and compare appropriate solutions and vendors; eliminating months of labor trying to do it on your own. We’ll help you make confident decisions quickly.

To learn more about the wonderful world of Microsoft contact us today and book an appointment. We'll introduce you the best Microsoft Partners and Integrators and get you squared away.

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Supplier Spotlight: Sky Data Vault

Thu, 23 Jan 2020 14:50:01 -0500

Get the Right Recovery Solution for Your Business: Sky Data Vault

By Sky Data Vault, see the original article here: SkyDataVault.com

Cloud 9 Advisers, Supplier Spotlight: Sky Data Vault

Many businesses today are data dependent and are thinking about how to make sure their data, and the software that runs it, is guaranteed to be available. They are worried about how to make sure it’s there, when and where it needs to be. Every day of the year. Even when something goes wrong.

Businesses of every size and description are looking at their aging tape backups or onsite backup equipment and realizing it is time to upgrade. Downtime ruins companies. And eventually, every system goes down. In the past most companies took care of this themselves. These days, many small and mid-sized businesses don’t have full-time IT personnel, and when they do, they are busy working on mission-critical operations. Even worse, those existing tape backup systems are very rarely tested. You may have no idea how hard it will be to recover your lost data from those tapes, or how long it will take.

The good news is that there are many excellent choices now for outsourcing the work of backup and recovery to third parties. The hard part for many companies – especially those without dedicated IT resources – is that there are a lot of options out there. Each has its various strengths and weaknesses. It can be confusing at best and overwhelming at worst. It’s a reason to delay solving the problem, and it keeps your company at risk.

Cloud services make it much easier

There’s good news, however. There are many cloud-based solutions to help companies take care of their critical data and systems. Cloud-based services are often referred to as “Software as a Service” and abbreviated as “SaaS.” Newer cloud-based services replace “Software” with more specific terms and adjust the abbreviation accordingly. These cloud services are helpful in a number of ways. Most importantly, they take your data and systems backups offsite, so that if something happened to your hardware or your offices, you’d still have the data in the cloud.

There are a lot of services that claim to do this however, from Backup as a Service through Managed Disaster Recovery as a Service.

So we’ve put together a little guide to the options and the jargon. What should you be looking for in a Data or Disaster Recovery system? How can you judge your recovery needs?

6 Keys to Assessing your Disaster Recovery Needs

Before you look at any vendors, you should spend some time deciding how much protection you need, how much you’re willing to spend, and what kinds of losses and business interruptions you can tolerate. Keep in mind, that downtime can be very expensive. In addition to financial costs, you may have legal risk, you may lose sales, and your clients might get upset, damaging your hard-earned reputation.

When looking at recovery solutions, consider each of these factors:

Data risk – How much, if any, data is at risk if all things function as they should? If you backup once a week, for example, you could lose up to a week’s data. Services that offer monthly, daily or hourly backups change the amount of data at risk. How much data is tolerable for you to lose?
Recovery time – How long will it take, from the time you experience an interruption, until you have fully recovered? This will give you a sense of what could happen to business operations, and customer service.
Data coverage – What is being backed up? Your daily files? Email? Archives? What data do you need covered and to what extent?
Systems coverage – Are your software systems also backed up? Are all of your systems covered or are there some that you can reboot or reconstruct later?
Continuity – What kinds of losses would create a business interruption? How disruptive would it be? How long would that interruption last? How long an interruption can you tolerate?
Resource requirements – There are several things to consider here. Budget is an issue, of course. You should also check how much manpower and expertise you’ll need to keep it running smoothly. Systems need to be regularly tested to ensure that when it matters they really work. What is the process for recovering from a loss and who is responsible for managing and executing the work?

Cloud-based services designed to help: BaaS, RaaS, DRaaS and MDRaaS

So what are the options and jargon out there and what do they mean?

BaaS – Backup as a service

Backup as a Service is protection for your library of content. It’s useful if you have large file archives. It backs these files up to the cloud and can restore them to your physical storage media. It is useful for companies that have to retain records for regulatory or legal purposes, and also for any kind of company where the work product is stored in files. This could be anything from a creative agency, to an architecture firm, to magazines and journals. Manufacturers looking to save archival product designs and technical specifications should have this kind of backup as a minimum. Medical, legal and financial companies will all need these items as well.

BaaS protects you from accidental deletions and storage equipment failures. The BaaS provider will manage, test and maintain data backups, they are ONLY responsible for data recovery after the failure event and will only restore it once you have reassembled your IT infrastructure – databases and systems that your organization uses every day to manage customer data, or human resources, orders, operating systems, etc.

RaaS – Recovery as a Service

RaaS, like BaaS, also offers data backup. Unlike BaaS, RaaS can also restore applications, which reduces the number of days of downtime. However, you still need to have dedicated in-house staff and resources to be able to implement and manage any recovery plan that relies exclusively on RaaS. One of the key issues with RaaS is that the data used for restoration will most likely not be the latest data. RaaS does not use real-time replication of data. Therefore there will be some data loss. You will need to talk to the specific vendor about how much data loss is possible and compare that to your business needs. RaaS is the best recovery choice for companies with business operations that don’t rely very heavily on technology but do have IT resources available.

DRaaS – Disaster Recovery as a Service

While data loss is inevitable with BaaS and RaaS, DRaaS uses near real-time replication of data through data mirroring technology, minimizing data loss. In addition to recovering data files, DRaaS also recovers hosted applications, system configurations, and critical IT infrastructure. Furthermore, data recovery time can take only minutes instead of the days and hours it would take for an in-house recovery team using BaaS or RaaS. However, DRaaS (like RaaS and BaaS) is unassisted and requires a robust in-house team (a large ongoing investment on its own) to carry out the actual recovery in the event of a disaster.

MDRaaS – Managed Disaster Recovery as a Service.

The reality is that disaster events are often unpredictable, and it is easy to underestimate the resources and support that will be needed to restore business operations. Relying solely on in-house resources for disaster recovery is not only an expensive investment, but it is also risky in the event of infrastructure damage or geographic factors that may keep the IT team from carrying out and implementing the plan. With BaaS, RaaS or DRaaS, last-minute support, guidance, and expertise is, as many businesses learn at the eleventh hour, non-existent.

With DRaaS, it is up to the client, not the provider, to restore your services.

With MDRaaS, it is up to the provider – Sky Data Vault – to restore the client’s services. They handle everything.

Once you realize you’ve had a loss or service interruption – whether it’s one file that’s been corrupted or accidentally deleted, all the way up to a ransomware attack or a natural disaster – one phone call restores your data, applications, and operations.

This is why MDRaaS is considered the gold standard of disaster recovery services. It is real-time protection, with the fastest possible recovery time. The only thing your organization needs to do to recover is to call the customer service number. With MDRaaS, the provider takes responsibility for every single aspect of recovery before, during and after the event. This includes planning, testing, management, implementation and execution, no matter the scenario. MDRaaS from Sky Data Vault includes a customized and comprehensive disaster recovery plan for the business based on the organization’s key needs.

MDRaaS puts the entire burden of backup and recovery on the provider. You save resources, costs, and hassle every day. As such, MDRaaS can often be your most cost-effective choice, while also being the most comprehensive solution. When something goes wrong, you can focus on your people and your business. You won’t be worried about technology issues. They are taken care of.

Conclusion

You probably need a new backup and recovery solution. You need to consider what is at risk, what kind of losses you can accept. Then you need to ask potential vendors how much protection they offer, how quickly you’ll be back in business, and how much work it takes on your part to maintain, test, and recover from a loss. It may make sense to use BaaS for your library or archives and perhaps Managed DRaaS for your daily operations.

Cloud 9 Advisers is here, as your advocate, to help sort out your needs and match them up with the right vendors. Perhaps Sky Data Vault id right for you, perhaps not. We'll dig through our Supplier Portfolio of over 200 service provider companies and narrow down the options for you to pick the best one for your needs.

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